Coleman County Death Certificate Lookup
Coleman County death records are maintained by the County Clerk in Coleman and date back to 1903. Located in central West Texas between Abilene and San Angelo, Coleman County is a rural agricultural county. Certified death certificates can be requested at the courthouse in Coleman, by mail to the county or state, or online through the Texas DSHS ordering system.
Coleman County Overview
Coleman County Clerk Office
| Office | Coleman County Clerk |
|---|---|
| Address | 100 W. Liveoak St., Rm. 105, Coleman, TX 76834 |
| Phone | (325) 625-2156 |
| Hours | Monday-Friday, 8:00 AM - 5:00 PM |
| Website | dshs.texas.gov |
Note: Texas Senate Bill 16 requires valid photo ID for all official public record filings submitted at this office.
The Coleman County Clerk's office at 100 W. Liveoak St. in Coleman is the official repository for death records in the county. The office maintains the local archive of vital records going back to 1903 and handles in-person and mail requests for certified copies. Staff can assist you with finding older records and can tell you what documentation you need to bring.
Coleman County is a small county in the heart of Texas, and the clerk's office handles a modest volume of records. Calling ahead at (325) 625-2156 is a good idea before visiting to confirm availability and ask any questions about the process. The office accepts walk-ins during regular business hours Monday through Friday.
All death records filed in Coleman County are registered through TxEVER, and copies are held by both the county and the Texas DSHS. If you prefer to request through the state, the DSHS is a fully equivalent alternative and can process requests from anywhere.
Getting a Certified Death Certificate
You can get a certified death certificate for a Coleman County death in person at the courthouse, by mail to the county or state, or online through the state portal.
In-person requests go to 100 W. Liveoak St., Rm. 105, Coleman, TX 76834. The fee is $21 for the first copy and $4 per additional copy ordered at the same time. Bring valid photo ID and proof of relationship for restricted records.
Mail requests to the Texas DSHS go to P.O. Box 12040, Austin, TX 78711-2040. The state charges $20 for the first copy and $3 per additional. Expedited processing costs $25 extra. Include your form, ID copy, and payment.
Online orders go through Texas.gov or VitalChek. Service fees apply. Standard processing takes 7 to 14 business days. Call DSHS at (888) 963-7111 for urgent needs or visit the walk-in office at 1100 W. 49th St., Austin, TX 78756.
Who Can Request Death Records
Texas restricts death certificates for 25 years from the date of death. Eligible immediate family includes the deceased's spouse, parent, child, sibling, and grandparent, plus authorized legal representatives. Proof of relationship is required along with photo ID. After 25 years, records are public. The rules are in 25 TAC Chapter 181.
Fees and Payment
The Coleman County Clerk charges $21 for the first certified death certificate and $4 per additional copy. The DSHS charges $20 for the first copy and $3 per additional, plus $25 for expedited processing. Online orders include a service fee. Call (325) 625-2156 to confirm payment methods at the county office before visiting.
Texas Law and Death Record Requirements
Texas requires death certificates within 10 days of death. Funeral homes process filings through TxEVER. The legal basis is in Health and Safety Code Chapter 191 and Chapter 193. Unusual deaths may require an inquiry under Code of Criminal Procedure Chapter 49.
The Texas.gov vital records portal allows online ordering of certified death certificates from anywhere in the state.
Online orders are processed by the state and typically arrive within 7 to 14 business days.
Historical Death Records and Genealogy
Coleman County death records from 1903 forward are held by the county clerk and DSHS. The Texas State Library and Archives Commission holds early vital records. FamilySearch provides free access to digitized Texas death records. Ancestry.com holds additional Texas vital record collections for broader research.
State-Level Death Record Requests
The Texas Department of State Health Services holds all Texas death records. Call (888) 963-7111. Mail: P.O. Box 12040, Austin, TX 78711-2040. Walk-in: 1100 W. 49th St., Austin, TX 78756. Online: Texas.gov and VitalChek. See the DSHS acceptable IDs page for ID requirements.
Cities in Coleman County
Coleman County includes the city of Coleman as the county seat, along with smaller communities such as Santa Anna and Valera. No cities in Coleman County meet the 100,000 population threshold for a dedicated city page on this site.
Nearby Counties
For death records in adjacent central Texas counties, contact these neighboring clerks.